How to start an IDD waiver provider in Kansas

Kansas requires a KDADS I/DD community service provider license (Day Services, Residential Services, Targeted Case Management) from Kansas Department for Aging and Disability Services (KDADS) IDD licensing; local Community Developmental Disabilities Organization (CDDO) affiliation to operate an IDD waiver provider.

License required

Yes

License

KDADS I/DD community service provider license (Day Services, Residential Services, Targeted Case Management)

Issuing agency

Kansas Department for Aging and Disability Services (KDADS) IDD licensing; local Community Developmental Disabilities Organization (CDDO) affiliation

Survey and inspection

After serving people under a temporary license, a full license of one month to two years is issued; most are one year. License categories also include limited (one or two people) and license with requirements.

Regulation

K.A.R. Article 30-63 (licensing of community service providers for people with I/DD)

1. Contact the KDADS IDD licensing manager to start licensing
2. Prepare a business plan showing fiscal solvency for three years and the policies required by K.A.R. Article 63, plus background check compliance
3. Submit the KDADS license application and documents; attend a virtual review meeting
4. Receive a six-month temporary license (one renewal possible if no one is served yet; reapply after one year without serving anyone)
5. Request an affiliation agreement with the local CDDO
6. Contract with one or more KanCare managed care organizations to bill Medicaid

Program

Kansas Medical Assistance Program (KMAP) / KanCare

Enrollment portal

KMAP provider portal (provider enrollment)

Fiscal agent

Gainwell Technologies (KMAP fiscal agent)

Application fee

Federal rule (42 CFR 455.460): the state must collect the CMS application fee from institutional providers that are newly enrolling or re-enrolling; individual physicians and non-physician practitioners are exempt, as are providers already enrolled in (or that already paid the fee to) Medicare or another state's Medicaid/CHIP. CMS set the fee at $750 for calendar year 2026.

Fingerprinting

KMAP's fingerprint FAQ says high-risk applicants may be printed by any authorized law enforcement agency, which mails the card to KDHE/DHCF in an envelope the provider supplies; the check takes about 5-10 business days. Federal rule (42 CFR 455.434, 455.450(c)): providers the state places in the 'high' categorical risk level, and anyone owning 5% or more of such a provider, must submit fingerprints for a criminal background check.

Site visit

Federal rule (42 CFR 455.432, 455.450(b)-(c)): the state must do site visits before and after enrollment for providers in the 'moderate' or 'high' risk levels, and any enrolled provider must allow unannounced on-site inspections.

Revalidation

Federal rule (42 CFR 455.414): every enrolled provider must be revalidated at least once every 5 years.

Full Kansas Medicaid enrollment guide →

CON program

No

Kansas certificate of need details →

Model

hybrid

State vendor

Fiserv AuthentiCare

Services in scope

• personal care
• self-directed personal care
• home health
• homemaker
• private duty nursing
• respite
• physical therapy
• occupational therapy
• speech therapy
• behavioral therapy

Alternate EVV allowed

Yes

Program

https://kancare.ks.gov/providers/electronic-visit-verification/evv-frequently-asked-questions

Kansas EVV requirements →

State minimum wage

$7.25 an hour

Effective

2009-07-24

Scheduled increases

No scheduled change found in the official sources reviewed.

HCBS 80/20 rule

Federal baseline: 42 CFR 441.302(k) requires the state to show that each provider spends at least 80% of Medicaid payments for homemaker, home health aide and personal care services under 1915(c) waivers on direct care worker pay and benefits. Compliance starts 2030-07-09 (for managed care, the first rating period starting on or after that date); annual payment-adequacy reporting under 441.311(e) starts 2028-07-09. A state may set a lower share for state-defined small providers and exempt providers facing hardship, each only through a public notice-and-comment process. The eCFR text has not changed since 2024-07-09. No state-published 80/20 implementation step (small-provider criteria, hardship exemption or reporting guidance) was found for this state in the official sources reviewed.

Intellectual/developmental disability residential facilities — active organization NPIs (NPPES)

195 (as of Sep 13, 2026)

Total Medicaid and CHIP enrollment (latest reported month)

393,912 (as of Jun 1, 2026)

All Kansas IDD / waiver Medicaid rates, ranked →

• Autism Waiver (1915(c))
• HCBS Brain Injury Waiver (1915(c))
• Community Support Waiver (1915(c))
• Home and Community Based Services for the Frail Elderly Waiver (1915(c))
• HCBS Intellectual Disabilities and Developmental Disabilities (I/DD) Waiver (1915(c))
• Physical Disability Waiver (1915(c))
• Serious Emotional Disturbance (SED) Waiver (1915(c))
• Technology Assisted Waiver (1915(c))

Kansas waivers and waiting lists →