How to start an IDD waiver provider in Vermont

Vermont requires a Agency designation as a Designated Agency (DA) or Specialized Service Agency (SSA) for developmental disabilities services, with DDS certification to deliver services directly (18 V.S.A. ch. 204A) from Vermont Agency of Human Services - Department of Disabilities, Aging and Independent Living (DAIL), Developmental Disabilities Services Division (DDSD) to operate an IDD waiver provider.

License required

Yes

License

Agency designation as a Designated Agency (DA) or Specialized Service Agency (SSA) for developmental disabilities services, with DDS certification to deliver services directly (18 V.S.A. ch. 204A)

Issuing agency

Vermont Agency of Human Services - Department of Disabilities, Aging and Independent Living (DAIL), Developmental Disabilities Services Division (DDSD)

Renewal

Every 4 years · Designations last up to four years unless extended; re-designation requires a letter of intent and formal application.

Regulation

Vermont Administrative Rules on Agency Designation (AHS; proposed revision filed 5/23/24); 18 V.S.A. chapter 204A

1. Confirm eligibility: a new DA can be designated only when the existing regional DA is being de-designated or not reapplying; an SSA must offer a distinctive service approach or meet distinctive individual needs
2. DAs must be Vermont nonprofits with 501(c)(3) status (applied for or granted)
3. Apply for initial designation using the department's application
4. Obtain DDS certification before providing developmental services directly
5. Contract with DAIL and comply with the State System of Care Plan for DD services

Program

Vermont Medicaid / Green Mountain Care (Department of Vermont Health Access, DVHA)

Enrollment portal

Provider Management Module (PMM)

Fiscal agent

Gainwell Technologies (enrollment department and revalidation notices)

Application fee

Under 42 CFR 455.460, institutional and certain other providers pay the application fee on initial enrollment, new practice locations and revalidation. Proof of payment goes to DVHA with the application. The fee is waived if already paid to Medicare, another state's Medicaid program or another Vermont state agency. CMS decides hardship waivers, and DVHA passes on the result. Under the federal rule (42 CFR 455.460), institutional providers pay the CMS application fee when they first enroll, re-enroll or revalidate. The fee is $750 for calendar year 2026. Individual physicians and non-physician practitioners do not pay it. A fee already paid to Medicare or to another state's Medicaid program counts.

Fingerprinting

High-risk providers get a fingerprint-based criminal background check. DVHA follows the CMS risk categories, under which newly enrolling DMEPOS suppliers and newly enrolling home health agencies are high risk. DVHA may raise a provider's risk level at any time, for example after a payment suspension, exclusion or Medicare revocation.

Site visit

Moderate-risk providers get on-site visits, for example ambulance suppliers, community mental health centers, CORFs, hospices, independent clinical labs, IDTFs and physical therapists. High-risk providers get them too.

Revalidation

Providers get system notices 90 and 45 days before their contract end date, and screening is repeated at revalidation. Missing the deadline ends enrollment, and coming back requires a new application. Under its 2026 strategy, Vermont is revalidating high-risk providers off-cycle starting July 1, 2026 and selected moderate-risk providers starting January 1, 2027 (about 300 providers); Gainwell contacts those affected. Federal rule (42 CFR 455.414) requires the state to revalidate every enrolled provider at least once every 5 years.

Full Vermont Medicaid enrollment guide →

CON program

Yes

Program

Certificate of Need

Agency

Green Mountain Care Board (GMCB)

Services covered

• construction, purchase, renovation or capital expenditure by a health care facility above $10,000,000
• changes in licensed bed counts (addition, conversion or relocation)
• offering any home health service
• transfer of more than 50% ownership of a health care facility other than a hospital or nursing home
• single diagnostic or therapeutic equipment items above $5,000,000
• new services or technology with annual operating expense above $3,000,000
• conceptual development phase CON for projects above $50,000,000

Vermont certificate of need details →

Model

hybrid

State vendor

Sandata (with fiscal agent Gainwell Technologies)

Services in scope

• personal care
• home health aide
• skilled nursing
• physical therapy
• occupational therapy
• speech therapy

Alternate EVV allowed

Yes

Program

https://dvha.vermont.gov/initiatives/electronic-visit-verification/what-vermont-doing-implement-evv-system

Vermont EVV requirements →

State minimum wage

$14.42 an hour

Effective

2026-01-01

Scheduled increases

Adjusted each January 1 by CPI; the 2027 rate was not found in the sources reviewed.

HCBS 80/20 rule

Federal baseline: 42 CFR 441.302(k) requires the state to show that each provider spends at least 80% of Medicaid payments for homemaker, home health aide and personal care services under 1915(c) waivers on direct care worker pay and benefits. Compliance starts 2030-07-09 (for managed care, the first rating period starting on or after that date); annual payment-adequacy reporting under 441.311(e) starts 2028-07-09. A state may set a lower share for state-defined small providers and exempt providers facing hardship, each only through a public notice-and-comment process. The eCFR text has not changed since 2024-07-09. No state-published 80/20 implementation step (small-provider criteria, hardship exemption or reporting guidance) was found for this state in the official sources reviewed.

Intellectual/developmental disability residential facilities — active organization NPIs (NPPES)

6 (as of Sep 13, 2026)

Total Medicaid and CHIP enrollment (latest reported month)

145,492 (as of Jun 1, 2026)

All Vermont IDD / waiver Medicaid rates, ranked →

• Vermont Global Commitment to Health (1115)

Vermont waivers and waiting lists →