How to start an IDD waiver provider in Indiana

Indiana requires a Bureau of Disabilities Services (BDS) approved HCBS waiver provider from Indiana Family and Social Services Administration, Division of Disability and Rehabilitative Services (DDRS), Bureau of Disabilities Services (BDS) - Provider Services to operate an IDD waiver provider. Fee: BDS charges no application fee for the BDS New Provider Application (Indiana Medicaid / OMPP and CMS enrollment requirements are separate).

License required

Yes

License

Bureau of Disabilities Services (BDS) approved HCBS waiver provider

Issuing agency

Indiana Family and Social Services Administration, Division of Disability and Rehabilitative Services (DDRS), Bureau of Disabilities Services (BDS) - Provider Services

Fee

BDS charges no application fee for the BDS New Provider Application (Indiana Medicaid / OMPP and CMS enrollment requirements are separate).

Renewal

Providers of non-accredited services are reviewed before the end of the first year of approval and every two years thereafter, and submit annual financial and other information.

Regulation

460 IAC 6 (BDS provider standards, incl. 6-11-2 and 6-11-3 financial reporting); BDS New Provider Approval policy

1. Email BDS Provider Services to request information and start the application
2. Submit the BDS New Provider Application electronically as a PDF (accepted year-round; letter of intent and references are now part of the application)
3. After provisional approval, leadership staff attend the day-long Introductory Session of the BDS Leadership Training Series in Indianapolis within one year
4. Receive final BDS approval and become an eligible Indiana Medicaid provider before delivering any BDS-administered waiver service

Training

• BDS Leadership Training Series Introductory Session for leadership staff (required before final approval)

Program

Indiana Health Coverage Programs (IHCP) — Indiana Medicaid

Enrollment portal

IHCP Provider Healthcare Portal (IHCP Portal)

Fiscal agent

Gainwell Technologies (IHCP fiscal agent for provider enrollment and revalidation)

Application fee

IHCP's Risk Category and Application Fee Matrix shows which specialties owe the fee. Proof of electronic payment (or of payment to Medicare or another state) must come with the application, and a separate fee is due for each service location at initial enrollment, revalidation and change of ownership. Federal rule (42 CFR 455.460): the state must collect the CMS application fee from institutional providers that are newly enrolling or re-enrolling; individual physicians and non-physician practitioners are exempt, as are providers already enrolled in (or that already paid the fee to) Medicare or another state's Medicaid/CHIP. CMS set the fee at $750 for calendar year 2026.

Fingerprinting

In Indiana, every individual with 5%+ ownership or control of a high-risk enrolling entity must finish Medicaid fingerprinting before the application is submitted, and the fingerprint confirmation number goes on the application. IHCP may assign a higher risk level than its matrix shows. Federal rule (42 CFR 455.434, 455.450(c)): providers the state places in the 'high' categorical risk level, and anyone owning 5% or more of such a provider, must submit fingerprints for a criminal background check.

Site visit

Federal rule (42 CFR 455.432, 455.450(b)-(c)): the state must do site visits before and after enrollment for providers in the 'moderate' or 'high' risk levels, and any enrolled provider must allow unannounced on-site inspections.

Revalidation

IHCP has said DME and home medical equipment providers (including pharmacies with DME/HME specialties) revalidate every three years and other specialties every five years. Due-date lists are published through December 2026, and revalidation is done in the IHCP Portal or by mail packet. Federal rule (42 CFR 455.414): every enrolled provider must be revalidated at least once every 5 years.

Full Indiana Medicaid enrollment guide →

CON program

Yes

Program

Certificate of Need for Comprehensive Care Health Facilities

Agency

Indiana Department of Health (Long-Term Care)

Services covered

• comprehensive care health facilities (nursing homes): new facilities, added beds, bed transfers and Medicaid certification of beds

Moratoria

Except as the CON chapter allows, comprehensive care beds may not be added or transferred, new comprehensive care facilities may not be built, and Medicaid certification of comprehensive care beds may not be added or transferred (IC 16-29-7-10). A CON may not be granted where the receiving county's comprehensive care occupancy is below 85% or would drop below 85%.

Indiana certificate of need details →

Model

hybrid

State vendor

Sandata

Services in scope

• personal care
• home health

Alternate EVV allowed

Yes

Program

https://www.in.gov/medicaid/providers/business-transactions/electronic-visit-verification/

Indiana EVV requirements →

State minimum wage

$7.25 an hour

Effective

2009-07-24

Scheduled increases

No scheduled change found in the official sources reviewed.

Rate pass-through

From 2025-07-01, for the Health and Wellness, TBI and PathWays for Aging 1915(c) waivers and Money Follows the Person, attendant care providers must spend at least 70% of the hourly rate on direct-service compensation, and structured family caregiving providers at least 60% of the daily rate on caregiver stipends and direct-service pay. Providers sign a compliance attestation and keep records for audit.

HCBS 80/20 rule

Federal baseline: 42 CFR 441.302(k) requires the state to show that each provider spends at least 80% of Medicaid payments for homemaker, home health aide and personal care services under 1915(c) waivers on direct care worker pay and benefits. Compliance starts 2030-07-09 (for managed care, the first rating period starting on or after that date); annual payment-adequacy reporting under 441.311(e) starts 2028-07-09. A state may set a lower share for state-defined small providers and exempt providers facing hardship, each only through a public notice-and-comment process. The eCFR text has not changed since 2024-07-09. No state-published 80/20 implementation step (small-provider criteria, hardship exemption or reporting guidance) was found for this state in the official sources reviewed.

Intellectual/developmental disability residential facilities — active organization NPIs (NPPES)

756 (as of Sep 13, 2026)

Total Medicaid and CHIP enrollment (latest reported month)

1,358,600 (as of Jun 1, 2026)

All Indiana IDD / waiver Medicaid rates, ranked →

• Adult 1915(i) programs — Adult Mental Health Habilitation (AMHH) and Behavioral and Primary Healthcare Coordination (BPHC) (1915(i))
• Community Integration and Habilitation Waiver (1915(c))
• Child Mental Health Wraparound (CMHW) (1915(i))
• Family Supports Waiver (1915(c))
• Health & Wellness Waiver (1915(c))
• PathWays for Aging Waiver (1915(c))
• Traumatic Brain Injury Waiver (1915(c))

Indiana waivers and waiting lists →